Yes, you can have your very own robot—and you probably should.

The Future is Here Today

Justin’s company was finally taking off, and an IPO seemed right around the corner. But before that could happen, he needed to find a way to clean up his tangled systems and make them actually share data. Like most enterprises, his company had added a variety of disparate data and software systems as they needed them, resulting in a messy, piecemeal infrastructure full of isolated systems.

None of the usual solutions appealed to Justin. Rebuild the whole infrastructure from scratch? Manually move all the data to a common system? Hand-code band-aid fixes between systems? No. These were costly, time-consuming exercises that would involve countless man-hours to complete.

Instead, Justin went out and got himself some robots. Problem solved.

Robots? Seriously?

Yes, robots. For your business, right now. Your software robot automates your organization’s most mundane processes with a fixed set of steps—with the added power of decision-making that you define.

In other words, you get to build the kind of robot you want.

A small selection of the many tasks your robot can perform include:

  • Monitor email boxes and take different actions based on types of mail received
  • Update any web-based systems with data from attachments/content in emails
  • Seamlessly migrate data from one system to another using parameters that you define
  • Generate master reports by consolidating reports from multiple systems
  • Create graphs using tools like Tableau or PowerBI and automatically update your PowerPoint presentations
  • Perform periodic audits of your financial systems to report basic noncompliance

A collection of many more such cases can be viewed from HERE.

How Does This Work?

The truth is, it’s easy—and there’s no assembly required. Begin giving your robot basic, less complex and high-volume processes. After just a short time, the benefits will become clear to you, but more than that, during that time you’ll start to envision other ways a robot can be applied to your specific processes. Then, with the help of a Robotic Process Automation (RPA) partner, you can create a unique system around those ideas.

Organizations without a strong IT shared services culture can engage an implementation partner with experience not just in process automation but also the overall automation lifecycle. A partner can help make sure you’re getting exactly what you want. After all, software doesn’t make mistakes. It just does the things the way it’s been configured. Your RPA robot will be no different. If configured correctly, it will work 24/7 without making a single mistake.

A governing body called the Centre of Excellence (COE) looks after various aspects of your robot, from drafting the road map for RPA to identifying processes for automation, and finally monitoring the deployed processes.

Yes, Give Me My Robot Already!

The process is surprisingly straight-forward. All that you need to get started is an implementation partner and a license to an RPA platform. Your RPA platform provider gives you 3 things—the robot, development studio, and robot management console. There are multiple platform providers in the market lead by UiPath, Blue Prism, and Automation Anywhere.

Your implementation partner, meanwhile, is the one that configures your robots according to your needs as well as provides periodic maintenance to keep them healthy and running, performing their tasks the way you want them to.

Finally, there are just two primary costs for your first robot implementation:

  • Cost of platform license – Paid to the Platform provider (typically an annual subscription)
  • Cost of implementation – Paid to the implementation vendor 

The Real Robot Advantage

It comes down to this: Why spend human resources on mindless, repetitive tasks that can be easily automated? Whether you need to transfer data between systems or migrate entire systems to new frameworks or dozens of other tasks, a robot is the right solution.

Software robots bring back control of your data by automating mundane jobs for your enterprise, linking data between the systems with speed and accuracy. Once you set the parameters, there are no human decisions involved— just press Go and walk away.

Aside from simplicity, though, this solution also provides you with huge return on investment.

The key to ROI in RPA is the volume of the job. The more hours per week that your IT person is spending manually moving data around, the more you will save when you go with an RPA solution. And the more systems you have all running separately from one another, the more potential you have for RPA to link your data in ways you’ve never been able to do before.

How fast you achieve ROI depends on your selection of processes for automation. Don’t rush into automating a process because it’s simple unless it will save you a lot of human effort. At the same time, don’t first select a very complex process that might be consuming lots of resource bandwidth, as defining the automation process may be more challenging than you anticipate. A good balance will get great results from your robot.

Do I Get to Name My Robot?

Yes, you can name your robot anything you wish : )

At V2Solutions, we have years of experience helping clients derive amazing results from their software robots and can walk you through a model scenario based specifically on your unique needs and interests. Contact us for a friendly conversation today and learn about how you can create a robot that will benefit your enterprise for years to come.

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