60Hrs. of Manual Effort, Now Automated

A well-established manufacturing organization started facing an unexpected hurdle in their expansion process. They realized that their Recruitment team was becoming a bottleneck in the whole process due to surge in new appointments. With a legacy HRMS system, entering information of every candidate in the system and its further processing was time consuming causing delays in the overall recruitment process. With aggressive deadlines to meet, customizing it was not possible either. They were looking for a quick solution to ensure that their timelines of the expansion plan are met.


  • Bot extracts email addresses from a new joiner excel list and triggers welcome kit email which includes the candidate form as an attachment.
  • Bot scans inbox for reply mails, downloads the completed candidate form, and processes it.
  • In case of an incomplete form or any issues in data, the bot notifies the new hire through an email listing all errors.
  • The process is repeated until the new hire replies with the corrected data.
  • Data is entered into HRMS upon receipt of correct data, and new hire is notified.
  • A consolidated report is shared with all stake-holders at a defined time by the end of each day.

Robotic Process Automation (RPA) for Candidate Onboarding as part of Human Resource (HR) initiative. Download Download

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