From Bottleneck to Breakthrough: Automating Cost Intelligence for a Logistics Tech InnovatorIT

Logistics cost intelligence automation for speedier invoice reporting

A US-based AI logistics tech company helps major e-commerce brands streamline last-mile delivery by optimizing shipment packaging based on invoice data. But behind the scenes, key processes were still largely manual and time-consuming.

The client’s analysts were manually extracting invoice data, performing complex Excel-based calculations, and generating reports—an error-prone and time-intensive process. 

The client partnered with V2Solutions to automate their analytical workflows using custom Python scripts, dramatically improving accuracy and reducing turnaround times from days to minutes. 

challenge

  • Manual Invoice Handling WorkflowInvoices received as PDFs via email required manual data entry into Postgres and Snowflake, with no automated ingestion process
  • Excel-Based AnalysisAnalysts extracted data into Excel, applied multi-step formulas, and generated reports manually.
  • Lack of Automation and Cloud IntegrationNo automation tools or cloud-based workflows were in place to streamline reporting.
  • Time-Intensive Reporting CyclesEach reporting cycle required significant manual effort and took up to 1–2 days for just 10 invoices.

solution

  • Code-Based Automation of Excel Logic:Reverse-engineered the client’s multi-step Excel formulas and implemented them in Python to automate complex calculations for packaging optimization and cost analysis.
  • Streamlined Data ProcessingStructured extracts from Snowflake are now processed through code, replicating all intermediate Excel steps—reducing turnaround time and eliminating manual errors.
  • Plug-in Play Reporting FrameworkThe client’s team can upload raw data files and receive fully processed reports in minutes, including:
    • Unit economics insights
    • Cartonization efficiency breakdowns
    • Freight and BA reports
  • On-Demand Report GenerationWhile cloud deployment is pending, Python scripts are run on-demand by the V2Solutions team, enabling fast, reliable report delivery with minimal client effort. 

Outcomes

  • Accelerated Report GenerationReduced report processing time from 1–2 days to just 30 minutes—achieving a 96% reduction in turnaround time.
  • Automated and Simplified WorkflowsEliminated manual Excel-based processes and repetitive SQL queries by implementing Python-powered automation with single-click execution.
  • Improved Data Quality and ConsistencyEnhanced the accuracy, consistency, and traceability of output data through automation.
  • Freed Up Analyst Capacity for Strategic WorkFreed up valuable analyst time, enabling focus on higher-value, strategic initiatives.
  • Enabled Scalable, Repeatable InsightsDelivered consistent, reusable intelligence across multiple logistics clients with minimal manual intervention.
Download Case Study
How can we help you?

Talk to our experts and learn how we can help you achieve your growth goals

Let's Connect

What used to take us days now takes just 30 minutes. We handed over 10+ files—and had the reports ready in under half an hour. V2Solutions quickly understood our pain points and delivered exactly what we needed. They’ve been a true partner in boosting our efficiency and scaling our operations.

AI-Powered Logistics Optimization Company
CEO,

Let’s work together

Unleash your ideas, goals, and vision. Join us on the journey to remarkable results.

Let's connect!